Finago integration

Cardboard offers an integration to Finago so that the payments and receipts can be pushed from Cardboard to Finago with one click. This document explains how to set this up and configure the accounting part of Cardboard.

Finago was previously known as 24SevenOffice. You may still see the 24SevenOffice name in a few places, such as the connection link below.

Enabling the Finago integration

In Cardboard go to Accounting > Settings and check that the accounting system is set to Finago before going to Accounting > Integration. On that page there should be a button "Enable Finago add-on". Click it to enable the add-on. The system should tell you if this will upgrade your Cardboard subscription.

Connecting to Finago

This step has to be done by someone with access to Finago.

After enabling the add-on the button should now say "Connect to Finago". Click it to open the connect dialog.

Cardboard shows you an Application ID. Copy it.
Open your Finago integrations page, click "Connect application", and paste in the Application ID.
Accept the terms and confirm. Finago then shows you an Organization ID. Copy it.
Paste the Organization ID back into Cardboard and click "Connect to Finago".

Once it is saved the button should say "Finago connected".

Configuration in Finago

Transaction types

Cardboard posts each payment to Finago with one of Finago's standard transaction types. These types have the same numbers in every Finago company, so you do not need to set anything up.

"Inngående fakturaer" (type 1) for purchases
"Inngående kreditnotaer" (type 3) for refunds and credit notes
"Diverse" (type 10) for all payments, if you post through the supplier ledger (see Leverandørreskontro below)Suppliers in Finago

Suppliers, projects, and departments

Finago does not have a separate Supplier concept, rather, Suppliers are just Customers with the Supplier toggle switched on.

Cardboard will not create suppliers, projects, or departments in Finago for you. Create them in Finago first, then enter the matching codes on your Cardboard subscriptions (see below). If a code is missing in Finago when you push, the export stops and tells you which subscription to fix.

Currency

Your Cardboard account currency has to match your Finago base currency. If they differ, the push fails.

Configuring the accounting settings in Cardboard

The next step is to configure the accounting settings for both your accounts and your subscriptions.

Configuring accounts

In order to configure the accounts go to Accounting > Settings. There is an input field for the accounting asset account for each of the Cardboard accounts. Enter the general ledger account number from your Finago chart of accounts that represents the Cardboard account, e.g. 1920.

Configuring subscriptions

In order to configure the subscriptions go to Accounting > Services. It is also possible to configure from the accounting tab on the subscription page of each subscription. On each of the subscriptions these values can be configured:

Supplier (required) - The Customer ID in Finago.
Project - The project code from Finago.
Department - The department code from Finago.
Expense account - The account number of the expense account, e.g. 6790.
VAT code - The VAT code used for expenses from this subscription.

Pushing payments and receipts to Finago

To push payments and receipts go to Accounting > Export. On that page select the month you want to push. The next page will show all the payments for that month. They are listed in different sections:

Needs attention - These payments need manual intervention before they can be pushed, e.g. uploading a missing receipt.
Ready - These can be pushed to Finago by either clicking the push button next to the header or by clicking the push icons on individual payments.
Pushed to Finago - These are the ones that already have been pushed. They can be pushed again by clicking the push icon on the payment.

Finago posts directly to your ledger, so there is no draft to review inside Finago afterwards. Each pushed payment shows up as a posted transaction with the collected receipt attached as a document. The transaction type is "Inngående fakturaer" for purchases and "Inngående kreditnotaer" for refunds, or "Diverse" if you post through the supplier ledger. The postings can be found under Transactions (see below).

How payments are posted in Finago

By default, the Finago integration does not post payments through the supplier ledger (leverandørreskontro). You can turn this on yourself, see Leverandørreskontro below.

Each payment is sent to Finago as a single transaction:

The expense account set on the subscription (e.g. 6790) is debited with the gross amount and the VAT code from the subscription. Finago then splits out the input VAT based on that code.
The asset account for your Cardboard account (e.g. 1920) is credited with the same amount.

Every line, including the 1920 line, is tagged with the supplier, but because the counter-entry goes to the Cardboard account rather than accounts payable (2400), the payment does not show up in the supplier's ledger. The supplier tag lets you filter and report on spend per supplier, but it doesn't create a supplier ledger entry.

Posting through the supplier ledger (Leverandørreskontro).

If you want card payments to show up in the supplier ledger, you can post them through 2400.

Go to Accounting > Integration.
Under Finago settings, find "Post lines to supplier liability (leverandørreskontro)".
Select "Yes". The setting is saved at once.

Each payment then gets two extra lines on 2400: a credit for the invoice and a debit for the payment. The two lines cancel each other out, so the balance on 2400 does not change, and the payment shows up in the supplier's ledger.

These transactions are posted with type "Diverse" instead of "Inngående fakturaer". Finago does not add "Diverse" transactions to the bank module, so there are no open lines to match by hand.

The setting applies to payments you push after you change it. Payments that are already in Finago do not change.