Rethinking subscription management and unlocking savings

How Frontkom eliminated 10+ hours of monthly admin and uncovered 200,000 NOK in subscription savings annually.

About Frontkom

Frontkom is a tech and marketing agency that helps ambitious organisations grow at the intersection of business, strategy, and technology. With over 25 years of experience and around 80 specialists across five offices in Norway, Poland, and Portugal, the company delivers measurable impact through AI, web development, e-commerce, CRM, and digital strategy for clients across the public, private, and non-profit sectors.

Frontkom is also Miljøfyrtårn certified, reflecting a broader commitment to sustainable business practices.

For a company that runs on digital tools, keeping those tools organised and under control is as fundamental as the client work itself.

Five offices, three countries, and manually tracking the spend

With 70 specialists spread across five offices in three countries, each relying on their own set of platforms and tools to do their work, managing software spend had quietly become one of Frontkom's most persistent operational headaches. What started as a workable setup in the early days had grown into a fragmented, time-consuming process with lack of clear ownership and system to keep it in check.

• Receipt chasing was eating over 10 hours every month. Invoices landed across different inboxes, billing portals, and individual accounts. Tracking them all down required consistent follow-up, and that was only the visible cost. The coordination overhead behind the scenes pushed the real number even higher.
• Shared cards created bottlenecks and risk across offices. Frontkom was running on two shared credit cards across five locations in three countries. Sharing payment details required video calls or someone being physically present. When a card needed to be cancelled, every connected subscription had to be updated one by one, manually.
• No visibility into what was actually being used. With subscriptions scattered across multiple cards and accounts, there was no reliable way to see which tools were active, who was responsible for them, or whether they were still needed. Wasted spend was building up quietly in the background with no real-time mechanism to catch it.
• No ownership per subscription. Without a structured system, individual tools were not tied to specific people or roles. When something needed to be reviewed or cancelled, the first challenge was figuring out who to even ask.Cardboard brings instant order

Frontkom found Cardboard and switched to a new way of managing its software stack. The transition itself became the first opportunity to take stock of what the company was actually paying for, and what it could stop paying for.

With Cardboard, the Frontkom team was able to:

• Assign one virtual card per subscription: instantly knowing what each tool cost, who owned it, and when the payments were due
• Remove shared card risk across offices: sending payment details directly and securely, without video calls, shared credentials, or physical card presence
• Run a full subscription audit during the migration: reviewing every active tool and cutting what was no longer needed
• Automate invoice collection: replacing a chaotic monthly pile-up with a process that largely takes care of itself

Cardboard brings order to chaos

Frontkom found Cardboard and switched to a new way of managing its software stack. The transition itself became the first opportunity to take stock of what the company was actually paying for, and what it could stop paying for.

With Cardboard, the Frontkom team was able to:

• Assign one virtual card per subscription: instantly knowing what each tool cost, who owned it, and when the payments were due
• Remove shared card risk across offices: sending payment details directly and securely, without video calls, shared credentials, or physical card presence
• Run a full subscription audit during the migration: reviewing every active tool and cutting what was no longer needed
• Automate invoice collection: replacing a chaotic monthly pile-up with a process that largely takes care of itself

Key benefits

Why this matters for distributed teams

Frontkom is not a startup navigating its first wave of growth. It is an established agency with 25 years of experience, a team of 70, and five offices across three countries. And yet the subscription problem that slowed them down is one that hits companies of every size and stage: too many tools, spread across too many people, with no single place to see what is actually being used or paid for.

For teams that are genuinely distributed, the stakes are higher. Shared cards across time zones and borders are not just inefficient, they are a real operational risk. And when no one owns the audit, waste does not announce itself. It accumulates, quietly, until someone takes the time to look.

"I'd recommend Cardboard to anyone facing chaotic subscription management. The main selling points are virtual cards for single services and the automated receipt system"

— Jan Helge, CISO & Partner, Frontkom

The longer you leave it, the more it costs, in time, in money, and in the mental load of chasing things that should run themselves. A single audit with the right visibility can surface savings you did not know were there.

It took Frontkom one review to find 200,000 NOK in tools nobody was using. The question is not what visibility costs. It is what you are losing without it.

Join Frontkom and other tech companies who've already made the switch to Cardboard for managing their software subscriptions and online spend.

Your CFO (and your entire team) will thank you!